As Malaysia moves forward with the implementation of e-Invoicing, organizations must ensure not only their finance teams are ready—but also that HR policies and practices are aligned to support this digital transition. HR plays a critical role in ensuring that employee-related transactions such as claims, allowances, freelance payments, and reimbursements are handled in a compliant and structured manner.
This course is specially designed to help HR professionals, policy drafters, and administrative teams understand the impact of e-Invoicing on HR operations and equip them with the skills to draft, revise, and implement HR policies that uphold regulatory requirements, streamline digital documentation, and promote internal accountability.
Participants will gain practical insights into LHDN’s e-Invoicing requirements, learn how to integrate them into HR processes, and draft policies that clearly define responsibilities, submission formats, approval flows, and consequences of non-compliance. Through interactive sessions, case studies, and guided policy drafting exercises, this program ensures that participants leave with ready-to-use content and a clear action plan for policy implementation.
Brochure
— Course Fee: RM 890.00 (Inclusive of 8% Service Tax) —
Module 1: Understanding e-Invoicing in Malaysia
- Overview of LHDN’s e-Invoicing mandate
- Key components and workflow of e-Invoicing
- How HR functions intersect with finance and invoicing systems
- Importance of internal controls and employee accountability
Module 2: HR’s Role in e-Invoicing Compliance
- Identifying HR processes linked to invoicing (claims, allowances, freelance/staff payments)
- Collaboration between HR, finance, and IT departments
- Defining staff responsibilities and approval workflows
- Managing supporting documentation digitally
Module 3: Drafting HR Policies to Support e-Invoicing
- Elements of an effective HR policy
- Data protection, privacy, and consent clauses
- Drafting clauses for:
- Timely submission of claims
- Digital documentation format and storage
- Approval matrix and authorization
- Disciplinary action for misuse or non-compliance
Module 4: Case Study & Sample Policy Drafting
- Review of sample e-Invoicing-related HR policy
- Group exercise: Drafting a policy section
(e.g., Reimbursement & e-Invoicing Submission SOP)
- Peer feedback and discussion
Module 5: Implementation & Communication
- Policy rollout strategies
- Communicating with employees
- Training, FAQs, and accountability tracking
- Periodic review and updates